Is Your Data Working For You or Against You?

May 9, 2024 | 3 minute read

In the ever-evolving landscape of modern industries, data problems lurk in the shadows of daily operations, often unnoticed until they cause significant disruptions. It’s time for a crucial wake-up call: identifying and addressing these hidden data challenges is not just a matter of convenience -it's a necessity for staying competitive and efficient.

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Stop Excelling!

May 2, 2024 | 3 minute read

By Yoeri Geerits | In a world that’s rapidly embracing digital transformation, clinging to outdated tools isn’t just a hindrance—it's a roadblock to innovation. As industries evolve at breakneck speed, the tools we choose to manage and manipulate data can either propel us forward or hold us back. It’s crucial that we scrutinize these choices with a critical eye.

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Lukla & CarbonAi Combine Forces to Digitize and Automate GHG Emission Reduction Data Management

August 15, 2023 | 4 minute read

Lukla subscribers will soon notice a change in their favourite cloud-based information management platform.

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Comparing OttoFiles flat content management vs. conventional folder content management

March 16, 2023 | 8 minute read

There is no lack of content management solutions. In general terms, there are traditional folder-based and flat content management solutions. They are distinctly different in their approach & philosophy to content. Conventional folder management systems often create as many problems as they purport to solve. Why? Because we all think differently and, as a result, name and structure files and folders differently. What is the difference between the two different content philosophies?

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How route-planning in OttoFiles can dramatically improve productivity

March 10, 2023 | 4 minute read

Route Planning, made easy with OttoFiles, can make a major impact on how efficiently and productively your business runs. By pre-loading content placeholders along the various steps of a workflow, OttoFiles helps automate certain tasks throughout the process for an increased speed of delivery. This means no more manual document tracking and creation.

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Using Transmittals to effectively distribute content

February 28, 2023 | 4 minute read

In business, there are many different types of content that need to be distributed to various internal and external audiences, and for different reasons. Transmittals in OttoFiles is the content-sharing tool to effectively manage the distribution of content. The OttoFiles transmittal feature allows users to create and track transmittals easily and efficiently. This post will provide an overview of how transmittals work in OttoFiles and how they can be used to effectively distribute content.

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The Importance of Content Lifecycle Management in OttoFiles

February 16, 2023 | 3 minute read

Lifecycle management in enterprise content management (ECM) refers to the process of managing the complete lifecycle of a document, from creation to execution to its eventual retirement. OttoFiles unique naming convention using Anchors™, which defines the document name, versions, and approval codes. It also tracks document uploaded or updated, ensuring transparency on contributors and timelines.

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Identifying project bottlenecks with OttoFiles approval codes

February 9, 2023 | 3 minute read

Approval codes allow you to track where a document is in its lifecycle. OttoFiles allows you to assign an approval code to each document and each version of that document. This allows anyone who touches the content to indicate where in the development process it is. It also allows all authorized users to track the document through the development process. This allows all authorized stakeholders to be alerted to any document-related bottlenecks that might be impeding project progress.

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Securing Your Documents Through Content Segregation

January 26, 2023 | 3 minute read

OttoFiles specializes in secure document management solutions for businesses of all sizes. We understand the importance of keeping confidential information secure and protected, and we offer our clients a number of ways to do just that.

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Client Overview - Drakken

December 16, 2022 | 1 minute read

Drakken has used OttoFiles for content management since the company was founded, and it has become an integral part of our procedures, policy, general management. It has helped us define how we manage projects, which is defined by effectiveness, execution & collaboration.” - Ben Watts, CEO

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